Admin and Facilities Specialist – Manila

Are you a highly organized and solutions-oriented individual looking for Jobs in Manila? Are you someone ready to ensure everything behind the scenes runs like clockwork? Fusion CX is looking for a proactive and detail-driven Admin & Facilities Specialist to join our team in Manila. In this role, you will oversee daily administrative operations and facilities management, ensuring a safe, efficient, and well-supported workplace for our teams.

This opportunity is perfect for individuals looking to grow their career in admin and facilities jobs in Manila within a fast-paced, people-first CX company. If you are experienced in handling the essentials that keep an office running while always thinking two steps ahead, we want to hear from you.

Job Description – Admin and Facilities Specialist

Key Responsibilities of the Admin and Facilities Specialist role in Manila:

• Provide comprehensive administrative support to both staff and management.
• Manage calendars, schedule meetings, and coordinate room bookings efficiently.
• Maintain and organize office records, files, and key documentation.
• Coordinate travel arrangements, including accommodations and expense reporting.
• Handle incoming and outgoing correspondence and packages.
• Oversee the maintenance and upkeep of office premises, equipment, and utilities.
• Liaise with service providers, contractors, and landlords for office repairs and improvements.
• Ensure compliance with health, safety, and building regulations at all times.
• Manage office access control systems and enforce security procedures.
• Coordinate workspace allocation and support office moves or reconfigurations.
• Monitor and maintain inventory levels of office supplies; initiate reorders as needed.
• Negotiate with vendors and service providers for supply needs and maintenance contracts.
• Manage procurement processes for office equipment, furniture, and materials.
• Assist in the preparation of budgets related to facilities and administrative functions; track expenses and submit regular reports to finance or management.
• Act as the primary point of contact for employee facility-related queries.
• Support onboarding of new hires by arranging workstations, access cards, and orientation materials.

Job Requirements – Admin and Facilities Specialist

Qualifications and requirements for the Admin and Facilities Specialist to thrive in the role in Manila:

• Must have prior experience in a BPO setting as an Admin & Facilities as Support/Assistant/Specialist or in a similar capacity.
• Minimum of 2 years of relevant experience in administrative support or facilities management.
• Proficient in MS Office Suite (Word, Excel, Outlook, etc.).
• Strong interpersonal skills and effective written communication.
• Demonstrated ability to multitask and prioritize work in a dynamic environment.
• Excellent problem-solving skills and a proactive mindset.
• Willing to work on-site with flexibility for shifting schedules.
• Must be available to start immediately.

Why Join Fusion CX?

At Fusion CX, we know that great employee experiences create great customer experiences. As an Admin & Facilities Specialist, you’ll help us build a productive, secure, and inspiring space where people can thrive.

• People-first approach – Your well-being and growth come first.
• Global presence, local impact – Be part of a worldwide CX transformation company while contributing meaningfully at the local level.
• Opportunity to lead – Your work will shape the environment that enables teams to succeed.
• Room to grow – We invest in your learning, leadership, and long-term development.

Ready to take the lead behind the scenes and create a space where excellence happens every day?
Apply now and build the foundation of success with Fusion CX.